Packaging Instructions

Packaging instructions contain a whole range of information that can vary depending on the industry, the product to be packaged, guidelines and specifications, etc. This information includes, for example

• the type of packaging - for example cardboard, wood, bubble wrap, etc.

• the packaging materials to be used - e.g. film, filling material, adhesive tape, etc.

• the quantity and arrangement of the products in the packaging

• any necessary markings - e.g. labels, hazardous goods signs, etc.

• special requirements - for example, for sensitive or hazardous goods

• the packaging units - for example, how many items are packed in a box

• the dimensions and weights of the packaged units

• security measures such as stretch film, edge protection, etc.

• the attachment of the delivery note

The packaging instructions can also contain details about the delivery bill itself. These include, for example

• Order number

• delivery address

• Part number and part description

• Total delivery quantity and partial quantity per package

• Number of packages

• Weight per package

• Goods tariff number and origin of goods

• If applicable, information on dangerous goods according to legal regulations

It is quite possible that packaging instructions in your company really only apply and suit your company. Beyond this and as soon as certain goods are involved, binding regulations may apply. A common example can be found in dangerous goods legislation or, more specifically, in the ADR - the European Agreement concerning the International Carriage of Dangerous Goods by Road.

This defines packaging instructions as specific legal regulations for the packaging of hazardous substances. Depending on the hazardous substance and means of transport, these packaging instructions are identified by codes such as P001, LP903 or P908. For liquid substances, for example, P001 defines which inner and outer packaging is possible, which volumes are permitted and when additional ventilation equipment must be used.

Like any other instruction, the packaging instruction also enables uniformity and standardization. It provides your employees with clear guidelines and helps to achieve consistent packaging quality and a low error level.

As an instructional document, it helps both experienced and new employees to quickly familiarize themselves with the work processes. At the same time, the packaging instructions ensure that the result is always a correctly packaged product that is optimally protected against transport damage, breakage or moisture.

Of course, packaging instructions also support compliance with all standards, guidelines and specifications. This means you are on the legally compliant side when it comes to hazardous goods or export and customs regulations.

And last but not least, the conscientiously completed packaging instruction is also a documentation tool that can provide information on whether all instructions have been followed and all information requirements fulfilled. This creates better traceability in the event of audits and complaints.

Let's summarize once again what the packaging instruction is aimed at.

1. By standardizing the packaging, it simplifies the delivery process and increases the protection of the goods.

2. Standardization also leads to greater efficiency in the logistics chain.

3. Packaging instructions should also ensure that you always pack in accordance with the applicable standards and guidelines and that you can prove this if required.